Purchasing Coordinator

Job Title:  Purchasing Coordinator

Location:  Pittsburgh, Pennsylvania 15275

Dates:  11/22/2017 – 11/21/2018

Background Check Required:  Yes

Rate:  $17 - $22


Position Summary:

The Purchasing Coordinator role is responsible for supporting the transactional activities related to the management of the supplier.   Such activities include releasing purchase orders, expediting, ensuring ​integrity of order, and rectifying shipment discrepancies. The purchasing coordinator facilitates day to day inquiries with the supplier and internal cross functional groups and problem solves issues that delay order processing to improve customer experience and improve order to cash cycle.


Key Responsibilities: 

  • Responsible for following up with supplier to obtain and manage PO reconciliation files/responses, Lead time files/updates, and Past due Lines updates from supplier. 
  • Following up and resolving CSR and supplier generated requests and inquiries to provide world class experience for end customer.  
  • Cost Variance - Process all orders with cost variance discrepancies in a timely manner.
  • Receiving discrepancies – works with DC team and vendor to resolve receiving discrepancies in a timely manner.
  • Expedites past due purchase orders and works backlog reports to obtain current shipping information.
  • Super Stock DQA past due not invoiced - Obtain shipping information (estimated receipt date and quantities) for top DQA items.
  • Top Items impacting service with past due not invoiced - Obtain shipping information (estimated receipt date and quantities) for top items impacting service performance.  
  • Address “On Order No BO report” with supplier and have orders closed to reduce dead inventory risk.
  • Reviews, processes and handles all inquiries for direct ship and non catalog purchases in accordance with supplier policies.
  • Collaborate and communicate effectively with buyer(s) while being able to escalate issues that do not involve transactional resolution (process changes, long term issues, etc).
  • Address all adhoc requests regarding order issues in a timely manner


Minimum Requirements/Qualifications:

  • High School Diploma Required
  • 1-3 years Purchasing or Fisher related experience recommended
  • Must be extremely flexible and able to handle multiple and changing assignments
  • Flexible with demonstrated ability to multi-task
  • Sense of priority and urgency
  • Good verbal and written communication skills
  • Extremely Organized
  • Looks at change in a positive manner.
  • Promotes good attitude and teamwork.
  • Proficient with Microsoft Word, Excel, Access and Outlook.