Payables and Compliance Specialist

Job Title:  Payables and Compliance Specialist

Location: Richmond, VA 23219

Start Date:  11/27/2017

End Date:  5/25/2018 – option to extend

Normal Work Hours: 8:00 am to 4:30pm (Monday – Friday) – extended hours may be required to meet deadlines.

Rate:  $20 -25/hr

Immediate position available for an Accounts Payable Specialist with experience in Employee Travel Expense Compliance.   

Qualifications:

  • Minimum of five years’ experience working with generally accepted accounting principles and experience in financial accounting.
  • Proven experience in reviewing travel related expenses for policy compliance.
  • Bachelors’ degree in business, finance or accounting or equivalent experience (preferred).
  • High degree of initiative, self-discipline and motivation.
  • Proven expertise in problem solving, creativity and innovation to determine problem areas and provide fresh approaches to solving problems.
  • Strict attention to detail
  • Ability to work collaboratively as a member of a team.
  • Demonstrated use of Microsoft Excel, Word and electronic expense management applications.
  • Working knowledge of Lawson Financials highly desirable.
  • Working knowledge of Ariba eProcurement highly desirable.
  • Strong customer service skills:  Treats all customers with dignity, respect, and a welcoming attitude, keeps promises and commitments to customers/stakeholders, seeks and obtains mutual agreements to deadlines, quality standards, and other expectations important to the customer, and shows ownership by taking action to ensure customer needs are met.

 

Responsibilities:

  • This position leads activities in the accounts payable function and performs travel compliance.
  • Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.
  • Uses technical expertise and accounting knowledge to identify and resolve problems that occur during daily processing.
  • Conducts financial analysis to ensure compliance with Company’s travel procedures and communicates to management and staff travel compliance issues and concerns as appropriate.
  • Communicates to management travel compliance issues and concerns as appropriate and counsels Company’s outside contractors on acceptable travel related expense reimbursements.
  • Serves as the liaison between Company’s end users and buyers with regard to paying invoices against purchase orders.
  • Reviews and analyzes vouchers against the vendor invoices to ensure completeness and accuracy before releasing the vouchers for payment.
  • Ensures voucher corrections are processed accurately and timely.
  • Communicates regularly with the Accounts Payable/Travel Supervisor regarding the activities in the AP/Travel Accounting functions.
  • Ensures the timely response to requests from other departments and outside vendors and provides effective communication of outcomes.
  • Works with vendors to obtain accurate supplier set up forms and works with the Accounts Payable shared services center to ensure accurate set up in Lawson ERP.