Part-time Administrative Assistant

Position Title: Part-time Administrative Assistant

Location:  Richmond, VA

Client:  This part-time position is with a local church (Baptist)

Duration:  Temp to perm

Number of Resources Needed:  1

Hours:  Monday – Friday – 9am to 2pm  (mon-fri)

Pay Rate Range:  $12.50/hr  

Background Check Required

 

Employment Description:

Under the supervision and direction of the Pastor, the Administrative Assistant to the Pastor shall maintain the orderly operation of the church office.  He/she must possess good office management skills and church member relations skills.  He/she must demonstrate the ability to communicate effectively, exhibit strong organizational skills, computer proficiency, perform general office administrative activities such as typing, copying, filing, and using the telephone in a manner that encourages positive public relations.

 

Job Duties

The Employee will coordinate the activities and administrative affairs of the Church as listed:

  • Provide clerical and administrative support to the Pastor.
  • Coordinate the master calendar of activities and process initial requests for use of facilities.
  • Process all incoming and outgoing communications (i.e. emails, faxes, telephone calls, etc).
  • Maintain current listing of sick, homebound and hospitalized members.
  • Make weekly telephone contact with sick, homebound, and hospitalized members.
  • Correspond weekly with visitors by sending a letter.
  • Perform data entry of entire church membership information.
  • Manage all office functions to include ordering office supplies, submitting requisitions for invoice payables, etc.
  • Support the Pastor by scheduling appointments; prepare memoranda/letters efficiently, etc.
  •  Be punctual and maintain a professional demeanor at all times in an effort to strive for and achieve the goals of the Church.
  • Maintain appropriate office decorum and use of office facilities.
  • Other duties as assigned.

 

Requirements:

  • Minimum 2-3 years of experience as administrative support-desired
  • Strong oral, written, and interpersonal skills are essential with a high degree of sensitivity for confidentiality - Required
  • Excellent organizational skills - Required
  • Demonstrated ability to multi-task and to manage time wisely
  • Create/edit general correspondences,  presentations, mail distribution,  event and travel arrangements
  • Must have 2 years experience and working knowledge of MS Office

 

Work Schedule

  • 9:00 am - 2:00 pm – Monday through Friday.