Part-time Administrative Assistant

Position Title: Part-time Administrative Assistant

Location:  Richmond, VA

Client:  This part-time position is with a local church (Baptist)

Duration:  Temp to perm

Number of Resources Needed:  1

Hours:  Monday – Friday – 9am to 2pm  (mon-fri)

Pay Rate Range:  $12.50/hr  

Background Check Required

Employment Description:

Under the supervision and direction of the Pastor, the Administrative Assistant to the Pastor shall maintain the orderly operation of the church office.  He/she must possess good office management skills and church member relations skills.  He/she must demonstrate the ability to communicate effectively, exhibit strong organizational skills, computer proficiency, perform general office administrative activities such as typing, copying, filing, and using the telephone in a manner that encourages positive public relations.

Job Duties

The Employee will coordinate the activities and administrative affairs of the Church as listed:

• Provide clerical and administrative support to the Pastor.
• Coordinate the master calendar of activities and process initial requests for use of facilities.
• Process all incoming and outgoing communications (i.e. emails, faxes, telephone calls, etc).
• Maintain current listing of sick, homebound and hospitalized members.
• Make weekly telephone contact with sick, homebound, and hospitalized members.
• Correspond weekly with visitors by sending a letter.
• Perform data entry of entire church membership information.
• Manage all office functions to include ordering office supplies, submitting requisitions for invoice payables, etc.
• Support the Pastor by scheduling appointments; prepare memoranda/letters efficiently, etc.
•  Be punctual and maintain a professional demeanor at all times in an effort to strive for and achieve the goals of the Church.
• Maintain appropriate office decorum and use of office facilities.
• Other duties as assigned.

Requirements:

• Minimum 2-3 years of experience as administrative support-desired
• Strong oral, written, and interpersonal skills are essential with a high degree of sensitivity for confidentiality - Required
• Excellent organizational skills - Required
• Demonstrated ability to multi-task and to manage time wisely
• Create/edit general correspondences,  presentations, mail distribution,  event and travel arrangements
• Must have 2 years experience and working knowledge of MS Office

Work Schedule

• 9:00 am - 2:00 pm – Monday through Friday.