Executive Administrative Assistant (Richmond, VA)

 
 
 
 
Description: We are currently seeking a highly qualified Senior Administrative Assistant to support the Sr. Director & General Manager of one of our operating companies. This position will provide administrative support to the day-to-day demands and activities in an organized, effective and efficient manner.

Skill/Experience/Education

MandatoryYour qualifications include: •An Associate’s Degree (or equivalent experience), plus a minimum of 6 years of relevant experience. •Strong organizational skills. •Ability to prioritize multiple tasks, work independently and make decisions in management absence. •Strong understanding of the legislative, political, and election processes preferred •Excellent written and verbal communication skills. •Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel and Word) and WebEx video conferences. •Ability to develop presentations and materials that are executive ready. •Ability to interact with all levels within and outside of the company. •Ability to maintain confidentiality. •Understanding, influencing and/or serving people are important skills in completing responsibilities.
 
Ideal CandidateYour responsibilities will include: •Understanding departmental priorities in order to effectively schedule and handle the General Manager’s time and workflow, maintain the calendar , coordinating and scheduling travel itineraries, and assisting with expense reports. Scheduling and frequently arranging meetings on short notice, which involves extensive coordination and follow-up with other executives, directors, administrative assistants, and outside consultants. May involve handling schedules across time zones. •You will provide similar administrative support for several other directors in the business unit, communicate information to other staff, as well as, assist with event planning and execution. •You will maintain necessary documentation to prepare and ensure accuracy of expense statements and invoices. •You will handle phone coverage, screening phone calls and appropriately directing callers. •You are adept at tackling non-routine, complex projects and assignments with minimal mentorship. •Your responsibilities include a wide range of administrative and general support duties including composing, editing and proofing correspondence, contracts, reports and/or presentations; handling sensitive and confidential materials and matters, while adhering to compliance procedures and processes. •You will be expected to interact with Executives at all levels. •You will input and maintain budgets, process invoices and order supplies for the department. •You will make sure records management retention policies are followed for file maintenance. Maintain accurate records for all lobbying and disclosure reports. Responsible for preparing consultant contracts. Organizing and preparing complex documents including correspondence, reports and presentations. •Work closely with administrative staff within Government affairs staff to avoid duplicative efforts, encouraging consistency in compliance with company practices.
Pay range $22 - $30/hr
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